Group Registration

The group registration system is open and available via MyEASD. It will close on 3 September 2025.

Group Registration applies to groups with 15 or more delegates. If your group has a smaller number of attendees kindly register your attendees via the individual registration system.

You must create / log into your own MyEASD profile, which will be used for all future correspondence. Your group registration account will remain open until 3 September 2025. After this date, your online group account will be closed, and any further registrations can only be processed via the individual registration system or at the onsite registration counters in Vienna.

EASD requires the following details when you register a group attendee: First name, Last name, Country, Personal email address and Prescriber / Non-Prescriber status.

Name Changes

In Person registrations from 17 July 2025 to 3 September 2025:

For changing the name of an early “in person” registration between 17 July and 3 September 2025, the difference between the early and the late fee is charged (always considering the EASD membership status). These requests must be sent by email.

Virtual registrations:

Name changes are not possible for virtual registrations. Any spelling corrections to the attendees’ names must be sent via email to your group contact.

Registration Confirmations

In Person registrations / Collection of congress materials:

Group account holders have 2 options; EASD can arrange an onsite (at the meeting venue) pick-up appointment with your company enabling you / your representative to collect all the documents for your group (name badge, bag and congress material). New registrations and name changes can be processed during this appointment and must be paid directly.

If an onsite appointment is not wanted, the second option is that the account holder can request to directly receive the registration confirmations via their group account, it is the account holder’s responsibility to provide the delegates with the confirmation document / QR code including their personal login details.

A fee of €50 is charged for a replacement name badge if the attendee loses the name badge.

Virtual registrations:

Registration confirmations will be provided to the account holder once payment has been received. This registration confirmation document will provide the attendee with the login requirements to access the virtual meeting. It is the account holder’s responsibility to provide the attendees with the confirmation document including their personal login details.

Invoices and Payment

Until 16 July 2025, you can enter your account and add / delete as many attendees as required. Unless otherwise requested, your first invoice will be emailed to you after the early registration deadline date of 16 July 2025. After this date, further invoices will be sent to you on a daily basis for new registrations and the late registration fee will apply. After the early registration deadline, the names in your group account will be “fixed”. You can still view these names in your account, but any changes must be sent via email to your group account contact. Once an invoice has been issued, any details e.g. the address cannot be changed. In addition, €50 is charged to amend / cancel an incorrect registration fee selected by the client. Registration fee amendments can only be processed until 28 August 2025.

Payment is possible in Euros by bank transfer or credit card (MasterCard / Visa / American Express).

Invoices are due on date of issue and payable within 14 days of the invoice date. Bank transfer payments will be accepted until 28 August 2025. Invoices issued after 28 August 2025 must be paid immediately and by credit card. All final payments must be received before 12 September 2025. Acknowledgment of your payment will be sent per email.

Registrations from 17 July 2025 & onwards

Late registrations can still be entered into your account, and this is possible until 3 September 2025. After this date, any further registrations need to be processed via the individual registration system which remains open until 19 September 2025 or onsite in Vienna.

Cancellation Policy

Credit will not be given for unattended events or early termination of the attendee’s attendance. Refund of registration fees will be as follows:

• Received before 28 August 2025: EASD will charge €50 per cancelled registration
• No refund on double or cancelled registrations received after 28 August 2025.