About EASD 2023
The EASD Annual Meeting will be a hybrid event, providing the option to join us in person in Hamburg, Germany or online via the Virtual Meeting platform.
We believe a hybrid congress experience ensures that the global diabetes community can get connected and benefit from the most recent developments in diabetes research, treatment, technologies and care.
Meet us in Hamburg in October 2023 and - to those who might not be able to travel - we look forward to welcoming you online!
Advisory - Fraud EASD Annual Meeting websites, registration and hotel booking agencies
Please be aware that there are fake websites and unofficial agencies that offering housing and registration for the 59th EASD Annual Meeting that are not linked to EASD.
Please use only the official registration system and the official hotel booking agency from the EASD website or established, reputable third party websites or agencies.
EASD cannot be held responsible for any losses incurred as a result of bookings made through unofficial websites. Should you be contacted by, or find such an operation online, we kindly ask you to inform us as soon as possible.
Call for External Symposia Suggestions
EASD welcomes additional external symposia suggestions for the EASD Annual Meeting 2023. These will be discussed and prioritised by the Scientific Programme Committee which is chaired by the EASD Honorary Secretary.
Suggestions must be sent to abstracts@easd.org before the deadline date 15 May 2023, 18:00hrs CEST. Proposals must include:
Please note that submission of any proposal does not imply any commitment from the EASD and that the final decision whether the symposia are accepted or not will be sent to the proposal’s contact person in the first week of June 2023. All proposals accepted by the Scientific Programme Committee will be part of the final official Scientific Programme of the 59th EASD Annual Meeting in Hamburg.
Abstract Submission
The EASD Abstract Submission System is now closed.
Presenting authors will receive a notification confirming the final version of the abstract submission. In case of questions, or if you have not received a notification confirming the final version of the abstract submission by 19 April 2023, please contact the EASD office: abstracts@easd.org
Communications must be delivered in English. There is no simultaneous translation.
EASD currently does not accept abstracts from Russian institutions for the Annual Meeting 2023. This does not mean that research by Russian citizens is disqualified, only research by and originating from Russian institutions.
Receipt of Abstract
Abstracts can only be submitted online and MUST be submitted BEFORE 1 APRIL 2023 18:00hrs CEST. THIS DEADLINE WILL BE STRICTLY ENFORCED, as will be the regulations given below. The EASD office will notify the presenting (= first named) author when the abstracts with the status "complete" are forwarded for anonymous review.
Submission of Abstracts
The following is a brief overview of the abstract submission process. Please read carefully the: DETAILED ABSTRACT SUBMISSION GUIDELINES before you begin the abstract submission process.
It is not permitted to submit work that has been published and/or is likely to be published before the EASD Abstract submission deadline (1 April 2023, 18:00hrs. CEST). The Programme Committee has the right to remove an abstract if this contains data that has already been published. However, EASD accepts the submission of abstracts that have been presented in recent months at local or national diabetes meetings (e.g. ADA, DDG). An author submitting or presenting work that has been published in a journal before the EASD Abstract submission deadline (1 April 2023, 18:00hrs CEST) will be banned from presenting data at the EASD Meetings for three years.
Each author can be listed ONLY ONCE as the PRESENTING author (presenting author is always the first named author in the author block) on ONE (1) abstract. Each additional abstract will be removed from the system and will not be forwarded to the Review Committee. Additional abstracts will not be reviewed. Presenting authors may be co-authors of other abstracts. It is mandatory that the presenting author of any abstract accepted for presentation or discussion attends the 59th EASD Annual Meeting 2023 in Hamburg to present and/or discuss his/her paper. Failure to do so, without prior or adequate explanation sent to the EASD Office by e-mail, may result in the author or the institution being banned from presenting abstracts for the next three years.
Abstracts are welcome from non-members of EASD. Please refer to the Registration section of this General Information, regarding the date by which authors must become members of EASD in order to qualify for preferential registration fees. These regulations will be strictly enforced.
The abstract must be submitted in English. New authors should create an account using a login name and a password. With this information they can revise the submission as often as required, make changes, additions, amendments, change/add/delete authors, copy special characters easily into the text, re-write the abstract or copy and paste the text in the corresponding boxes. All this is possible until the Abstract Submission Deadline: 1 April 2023 18:00hrs CEST. After this date the submission site will be closed. IMPORTANT!: Always double check that the “complete” status of your submitted abstract has NOT been affected after having edited it.
CHANGES TO THE CONTENT AND/OR THE AUTHOR BLOCK OF THE SUBMITTED ABSTRACT WILL NOT BE ACCEPTED after the submission deadline.
Once all submission steps have been successfully completed and the abstract deadline has passed, the presenting author will receive a notification confirming the final version of the abstract submission. In case of questions, or if you have not received a notification confirming the final version of the abstract submission by 19 April 2023, please contact the EASD office: abstracts@easd.org
Keywords
One keyword from the list available here must be selected for the submission.
Programme Committee
Selection of abstracts for the Scientific Programme is made anonymously, preference for oral presentation or short oral discussion is not possible. The Programme Committee allocates the accepted abstracts to either an oral presentation or a short oral discussion session. The Programme Committee Members will meet in May 2023 and have the absolute right to accept or reject abstracts. Their decision is final. Only accepted abstracts will be published in the Abstract Volume. The Programme Committee’s decision will be communicated via email in the last week of May 2023 ONLY to the presenting (= first named) author’s contact e-mail entered in the online abstract submission tool.
Short Oral Discussions
Short oral discussions rank equally with oral presentations at the EASD Annual Meeting. A short PowerPoint presentation without audio must be uploaded to the EASD presentation management platform by the indicated deadline prior to the start of the annual meeting. Detailed instructions will be sent to the presenting author on notification of acceptance (ONLY to the presenting (= first named) author’s contact e-mail entered in the online abstract submission tool) online abstract submission tool).
Oral Presentations
PowerPoint presentation will be available for Oral Presentations. Instructions on presentation will be sent to the presenting authors on notification of acceptance (ONLY to the presenting (= first named) author’s contact e-mail entered in the online abstract submission tool). Only single projection is provided.
Oral Presentations during the EASD Annual Meeting will be delivered live; they will also be made available as webcasts via the EASD Media Centre.
Publication of Abstracts
Accepted abstracts will be published in the Abstract Volume, a supplement issue of Diabetologia, the journal of the EASD. Furthermore abstracts accepted for presentation and discussion will be published on the Association’s website www.easd.org from 1 July 2023.
Registration
Please read the following information carefully before starting the registration process
EASD currently does not consider any registrations associated with Russian institutions. The channel of communication with single researchers and diabetologists will be kept open.
All registrations for the hybrid 59th EASD Annual Meeting, 2 - 6 October 2023, have to be made by means of the secured online registration system which is available via the MyEASD platform.
EASD does not accept "blank" registrations. EASD does not charge VAT.
All rates are indicated in Euro. The term "Paid-up Member" refers to a person who is recorded at the EASD Office as a paid-up member before starting the registration process and the membership has to be valid during the hybrid EASD Annual Meeting 2023.
All references to a date or a deadline, mentioned in this and other conference documents, refer to the Central European Summer Time zone (CEST).
For further details on the legal regulations, please refer to the "Terms & Conditions" document that you are required to accept during the registration process.
Registration fees for in person attendance
Registration fees for the In Person meeting which will take place in Hamburg, Germany are as follows:
In person delegates receive:
Registration fees for virtual attendance
Registration fees for the virtual (only) meeting are as follows:
Virtual delegates receive:
Individual and Group Registration
For further information and access to the registration system, please refer to the sections on Individual Registration and Group Registration.
Individual & Third Party Registrations
The individual & third party registration system is now open and will close on 6 October 2023, 15:00 CEST.
Methods of Payment
Payments can only be made in Euro.
Payment should preferably be made by credit card (Visa, Mastercard or American Express). When paying by bank transfer, bank charges are the sender's responsibility. The family name and the invoice number of the delegate must be used as reference. Bank transfer payments are only possible before 15 September 2023.
Name Changes
All registrations are personal, in the name of the initial booking, and as such not transferable.
Cancellation Policy
Credit will not be given for unattended events or early termination of the attendee’s participation.
Registration Confirmation
Registration confirmations will be emailed once payment has been received. This registration confirmation document will provide the delegate with the QR-Code to print the name badge onsite in Hamburg and / or login requirements to access the hybrid EASD Annual Meeting.
Access Individual Registration
To register yourself and / or someone else, please login to MyEASD and go to Individual Registration.
Group Registration
Group Registration applies to groups with 15 or more delegates. If your group has a smaller number of delegates kindly register your delegates via the individual registration system.
You must create / log-in to your own MyEASD profile, which will be used for all future correspondence. Your group registration account will remain open until 26 September 2023. After this date, your online group account will be closed and any further registrations can only be processed via the individual registration system or at the onsite registration counters in Hamburg.
EASD requires the following details when you register a group delegate: Given name, Family Name, Country, Email address & prescriber / non-prescriber status. You can enter these details directly into the group account or you can upload the registration details of your delegates by using the dedicated excel file via your group account. Please note that for this function the EASD excel file must be used.
Name Changes
In Person registrations from 20 July 2023 to 26 September 2023
For changing the name of an early “in person” registration between 20 July and 26 September 2023, the difference between the early and the late fee is charged (always considering the EASD membership status). These requests must be sent by email.
Virtual registrations
Name changes are not possible for virtual registrations. Any spelling corrections to the delegates’ names must be sent via email to your group contact.
Registration Confirmations
In Person registrations / Collection of congress materials
EASD will arrange an onsite (at the meeting venue) pick-up appointment with your company enabling you / your representative to collect all of the documents for your group (name badge, lanyard and congress material). New registrations and name changes must be processed during this appointment and must be paid directly.
A fee of €50 is charged for a replacement name badge if the delegate loses the name badge.
Virtual registrations
Registration confirmations will be provided to the account holder once payment has been received. This registration confirmation document will provide the delegate with the login requirements to access the virtual meeting. It is the account holder’s responsibility to provide the delegates with the confirmation document including their personal login details.
Invoices and Payment
Until 19 July 2023, you can enter your account and add / delete as many delegates as required. Unless otherwise requested, your first invoice will be emailed to you after the early registration deadline date of 19 July 2023. After this date, further invoices will be sent to you on a daily basis for new registrations and the late registration fee will apply. After the early registration deadline the names in your group account will be “fixed”. You can still view these names in your account but any changes must be sent via email to your group account contact. Once an invoice has been issued, any details e.g. the address cannot be changed. In addition, €50 is charged to amend / cancel an incorrect registration fee selected by the client. Registration fee amendments can only be processed until 15 September 2023.
Payment is possible in Euros by bank transfer or credit card (MasterCard / Visa / American Express).
Invoices are due on date of issue and payable within 14 days of the invoice date. Bank transfer payments will be accepted until 15 September 2023. Invoices issued after 15 September 2023 must be paid immediately and by credit card. All final payments must be received before 26 September 2023. Acknowledgment of your payment will be sent per email.
Registrations from 20 July 2023 & onwards
Late registrations can still be entered into your account and this is possible until 26 September 2023. After this date, any further registrations need to be processed via the individual registration system which remains open until 6 October 2023 or onsite in Hamburg.
Cancellation Policy
Credit will not be given for unattended events or early termination of the delegate’s hybrid attendance. Refund of registration fees will be as follows:
Access Group Registration
To register your group, please login to MyEASD and go to Group Registration.
Letter of Invitation
An official “Letter of Invitation” from EASD can be provided to registered delegates who paid their registration fee in full and can be applied for online via MyEASD or the registration system.
This invitation document is solely prepared for the purpose of visa applications for in person delegates and does not imply any commitment on the part of EASD to provide financial support or confirmation of inclusion in the Scientific Programme.
If your visa application is declined – for whatever reason – EASD cannot be held liable for any incurred expenses, especially but not limited to registration fees, accommodation, travel or financial losses.
Please check with your local embassy what documents are needed to apply for a German visa.
The Letter of Invitation will be provided electronically (PDF). In case a hard copy is required, it will be mailed via regular post free of charge. The delegates will be responsible for all charges if a special (courier) delivery is requested.
Certification
Certificates will be available for download via your MyEASD account. It will be mandatory to complete the congress evaluation survey to receive certification.
Certificate of Attendance
The Certificate of Attendance will be available online from 9 October 2023.
EACCME Certificate
The 59th EASD Annual Meeting is currently under review by the European Accreditation Council for Continuing Medical Education (EACCME®) to provide Continuing Medical Education (CME) credits.
German CME / Fortbildungspunkte
The 59th EASD Annual Meeting is currently under review by the Ärztekammer Hamburg.
EASD Travel Grants
EASD is pleased to announce that a limited number of Travel Grants are available to its young scientists (Student and Postdoc/Fellow Members) who are presenting authors of accepted abstracts.
The travel grant is intended to partially cover your travel expenses, registration to the EASD Annual Meeting is not included.
The deadline for submitting a travel grant application is Monday, 3 July 2023, 23:59 (CEST).
How to apply
Please download and complete the application form and submit the application by email including a brief recommendation by the supervisor / head of department as a supporting document.
Please send your application form and the supporting document to: Sarah Schotten at membership@easd.org
Only applications that fulfil all the above requirements will be considered for a 2023 travel grant.
Italian Delegates
Please note that Italian organisations wishing to sponsor the participation of Italian doctors should present their applications through our official agency, which will forward them to the Italian Health Ministry. Our agent's details are as follows:
Atlante Viaggi Italia Srl
Ms. Barbara Mantegazza
Email: barbara.mantegazza@ariadiviaggi.it
Phone: +39 02 4818691
Hotels
INTERPLAN Congress, Meeting & Event Management AG
Booking Platform: https://easd23.interplan.de/home.html
Phone: +49 89 548 2340
Email: hotels.easd@interplan.de
Industry
INTERPLAN Congress, Meeting & Event Management AG
Ms. Lisanne Leonhardt: l.leonhardt@interplan.de
Press and Media
Press Registration
The Press Registration system for the EASD Annual Meeting 2023 will open in June 2023.
EASD provides complimentary press registration to the EASD Annual Meeting 2023 to credentialed journalists and media representatives certifying their status by providing either a valid press ID card (NOT business cards) or a letter of assignment from the editorial office of their media outlet.
No separation will be made between onsite and online registration. Registered Press Delegates will have access to both, the onsite congress in Hamburg, Germany as well as the online congress.
Press Registration includes access to the entire scientific programme, access to press briefings and press releases distributed throughout EASD 2023 as well as access to the onsite Press Centre.
Industry spokespersons or staff, individuals from public relations, communications or promotion agencies and representatives from organisations developing any continuing education materials or programmes are not eligible for complimentary press registration.
EASD reserves the right to deny press registration to anybody it considers not to meet these criteria.
Embargo Policies
Information contained in abstracts may not be released until 1 July 2023 when the abstracts are published online. For Oral Presentations, the embargo is lifted at the beginning of the presentation; for Short Oral Discussion presentations, the embargo is lifted at 12:30 CEST on Tuesday, 3 October 2023.
All press releases distributed by EASD will clearly state the respective embargo time and date which may, in exceptional cases, differ from the above stated embargo policy.
Filming, Photography and Recording
Filming, photography and recording is allowed in the Press Centre and all open (public) areas of the congress centre but we kindly ask that the privacy of the delegates and staff is respected. Filming, photography and recording is not allowed in the Lecture Halls, the Short Oral Discussion Sessions Areas, the Speakers’ Lounge and the Industry Exhibition.
Filming, photography and recording in areas other than public areas is subject to prior written approval from the Press Centre staff. To photograph, film or record a presenter during his presentation, prior written approval from the presenter is required for permission to be granted by EASD. EASD does not obtain approval for those wishing to film, photograph or record a presenter.
Filming and photograpgy in the Industry Exhibition is strictly forbidden.
Reproduction of images, graphs and other visual representations
Data presented during the meeting is strictly copyrighted and use of imagery or visual representations of data without the explicit permission of the abstract author/presenter is strictly prohibited.
EASD does not obtain approval for those wishing to reproduce images of graphs/data in their reporting. Failure to get permission and provide evidence of this, and failure to provide accurate accreditation, will result in a breach of copyright.
Media and Social Media Guidelines
Media representatives registered to the EASD Annual Meeting are expected to be compliant with the EASD Media Guideline and our Social Media Rules.
The official hashtag of the EASD Annual Meeting 2023 is #EASD2023. Please use it in all tweets or posts related to the 59th EASD Annual Meeting.
Press Centre
Journalists registered to the EASD Annual Meeting 2023 can access the onsite Press Centre in Hamburg offering work stations incl. WiFi/LAN and printers.
Press releases and other materials will be distributed to registered press delegates throughout the meeting.
Third parties may distribute press releases or press kits through the Press Centre. Press materials should be sent as PDF files to press@easd.org. For the congress, third parties should bring printed copies directly to the onsite Press Centre. All press materials must adhere to the EASD embargo policy by clearly stating the embargo time and date in line with the respective presentation at the Annual Meeting. The company issuing the release assumes responsibility for ensuring embargoed releases are only distributed to reporters who will abide by the EASD’s embargo policies.
Press Conferences
EASD will organize a series of press briefings throughout the Annual Meeting. A detailed schedule will be available for registered press delegates closer to the date.
Third party press conferences are permitted however, they cannot be held at the same time as an EASD press conference.
Contact
In case of any questions, please contact press@easd.org.
Promotion
We invite you to spread the words and get involved in promoting the EASD Annual Meeting 2023 by using our promotional materials.
The promotion kit available below includes the EASD Annual Meeting 2023 logo in different formats, banners for screens, digital output or emails in different sizes and formats as well as the congress poster.
For text references, please label the congress as 59th EASD Annual Meeting, EASD Annual Meeting 2023 or EASD 2023. When linking to EASD and the congress, please direct the link to https://www.easd.org.
For any questions or other file formats, please do not hesitate to reach out by email to press@easd.org, we will be happy to provide you with the adequate format.
For further information, please refer to the Branding Guideline.
Social Media
The official hashtag of the EASD Annual Meeting 2023 is #EASD2023. Please use it in all tweets or posts related to the 59th EASD Annual Meeting.
EASD Social Media Links
Twitter: https://twitter.com/easdnews
LinkedIn: https://www.linkedin.com/company/easd/
Facebook: https://www.facebook.com/EASDnews/
Instagram: https://www.instagram.com/easdnews/
Social Media Rules
EASD encourages delegates and participants of the EASD Annual Meeting 2023 to publish and share tweets and posts related to the Annual Meeting and the Scientific Programme within the following rules:
EASD reserves the right to remove comments, tweets or posts it deems, in its sole discretion, to be inappropriate and that do not follow the Social Media rules written above.
The views, information, or opinions expressed in tweets and posts under #EASD2023 are solely those of the individual user and do not necessarily represent those of EASD. EASD is not responsible and does not verify for accuracy any of the information published under #EASD2023. EASD cannot be held liable for any misuse of the hashtag #EASD2023.
Sustainability
As a medical scientific organisation, EASD is aware of the global challenges climate change puts on societies and healthcare systems worldwide. Therefore, we are committed to contribute in several ways to reduce our carbon footprint and turning the EASD Annual Meeting greener.
Venue
Hamburg Exhibition and Congress
Messeplatz 1, 20357 Hamburg, Germany
About Hamburg
Hamburg, home of Europe’s third largest port, has been Germany’s gateway to the world since the time of the medieval Hanseatic League.
Various rivers and canals traverse the city, requiring around 2,500 bridges and making it the city with the highest number of bridges in Europe thus giving it the nickname 'Venice of the North'.
Aside from its rich architectural heritage such as the UNESCO World Heritage Sites Speicherstadt and Kontorhausviertel, the city is also home to notable cultural venues such as the Elbphilharmonie and Laeiszhalle, concert halls as well as several theatres and a variety of musical shows.
St. Pauli's Reeperbahn is among the best-known European entertainment districts and is famous too for being the place where the Beatles’ career took off.
Hamburg is also a major European science, research, and education hub, with several universities and institutions, making it a perfect backdrop for the 59th EASD Annual Meeting.
Travel
Special Lufthansa Group airlines fares
The Lufthansa Group airlines (Austrian Airlines, Lufthansa, SWISS, Brussels Airlines and Eurowings) offer reduced fares for travelling to the EASD 2023 destination Hamburg, Germany.
You will reach the booking platform via this link: https://www.lufthansa.com/de/en/meetings-and-events-delegates and with the event code DEAUWRE. The reduced fares are automatically displayed.
NB: Please enable pop-ups permanently in your browser while booking, otherwise the window in the booking platform will not open.
Special Deutsche Bahn train fares
The Deutsche Bahn offers reduced fares for travelling by train to the EASD 2023 destination Hamburg, Germany.
You will reach the booking platform via this link: https://www.veranstaltungsticket-bahn.de/?event=7338&language=en.
NB: Bookings on the platform are only available for travel between Saturday, 30 September and Sunday, 8 October 2023.
Ethical MedTech
Ethical MedTech is a platform supported by MedTech Europe and dedicated to ethics and compliance projects in the healthcare sector. It is hosting major industry compliance initiatives – including EFPIA’s evaluation platform for European medical conferences.
To view the compliance status of the EASD Annual Meeting 2023 please click here.
Disclaimer
All efforts will be made to adhere to the programme as printed. However, EASD and its agents reserve the right to alter or cancel, without prior notice, any of the arrangements, timetables, plans or other items relating directly or indirectly to the Meeting, for any case beyond their reasonable control.
EASD and its agents are not liable for any other loss or inconvenience caused as a result of such changes.
Modification of the Programme
The organiser will make all efforts to adhere to the programme advertised. However, the organiser and its agents reserve the right to alter, replace or cancel, without prior notice, any of the speakers or arrangements announced, provided that the overall character of the event remains unaffected. The organiser will inform the attendees to that effect immediately by publishing details of the modification on the website. If those modifications are caused by any factor outside of the reasonable control and the responsibility of the organiser (e.g. a speaker is suddenly prevented from attending, any unforeseeable disruption at the venue), the organiser will not be liable for any loss or inconvenience caused as a result of such modifications.
Cancellation of the Annual Meeting
The organiser reserves the right to withdraw from the contract in whole or in part and to cancel the Annual Meeting if the performance of the same is impossible due to force majeure or other unforeseen incidents outside its responsibility including, without limitation, strike, lock-out, natural disasters, terrorism, riots, war, disorder, and acts of public authorities. The organiser will inform the attendees to that effect immediately.
In this case, the organiser cannot be held liable by the attendee for any damages, costs, or losses incurred, such as transportation, accommodation, costs for additional orders, financial losses, etc. caused by the slight negligence of the organiser, its legal representatives or vicarious agents. Apart from that, the limitation of liability remains unaffected.
Under these circumstances, the organiser will refund the registration fee but reserves the right to deduct any costs from the registration fee which have already been incurred for the organisation of the Annual Meeting and which cannot be recovered from third parties.
Limitation of Liability
The organiser is liable without restriction for any damage arising from loss of life, personal injury or illness caused by the organiser, its legal representatives or vicarious agents.
In the event of any other damage caused by the organiser, its legal representatives or vicarious agents, liability is limited to intentionally or grossly negligent conduct.
The above does not apply to claims relating to breaches of fundamental contract obligations. Fundamental contract obligations are those the performance of which is essential to the contract and on which the attendee may rely. In the event of a breach of fundamental contract obligations caused by the slight negligence of the organiser, its legal representatives or vicarious agents, the organiser’s liability for all damage is limited to the foreseeable damages typical of the contract.