Tuesday, 3 October - Friday, 6 October 2023
Tuesday, 3 October - Friday, 6 October 2023
Call for External Symposia Suggestions
EASD welcomes additional external symposia suggestions for the EASD Annual Meeting 2023. These will be discussed and prioritised by the Scientific Programme Committee which is chaired by the EASD Honorary Secretary.
Suggestions must be sent to firstname.lastname@example.org before the deadline date 15 May 2023, 18:00hrs CEST. Proposals must include:
Please note that submission of any proposal does not imply any commitment from the EASD and that the final decision whether the symposia are accepted or not will be sent to the proposal’s contact person in the first week of June 2023. All proposals accepted by the Scientific Programme Committee will be part of the final official Scientific Programme of the 59th EASD Annual Meeting in Hamburg.
The EASD Abstract Submission System available via your MyEASD account is now open and will close on the deadline 1 April 2023 at 18:00hrs CEST.
Communications must be delivered in English. There is no simultaneous translation.
Receipt of Abstract
Abstracts can only be submitted online and MUST be submitted BEFORE 1 APRIL 2023 18:00hrs CEST. THIS DEADLINE WILL BE STRICTLY ENFORCED, as will be the regulations given below. The EASD office will notify the presenting (= first named) author when the abstracts with the status "complete" are forwarded for anonymous review.
Submission of Abstracts
The following is a brief overview of the abstract submission process. Please read carefully the: DETAILED ABSTRACT SUBMISSION GUIDELINES before you begin the abstract submission process.
It is not permitted to submit work that has been published and/or is likely to be published before the EASD Abstract submission deadline (1 April 2023, 18:00hrs. CEST). The Programme Committee has the right to remove an abstract if this contains data that has already been published. However, EASD accepts the submission of abstracts that have been presented in recent months at local or national diabetes meetings (e.g. ADA, DDG). An author submitting or presenting work that has been published in a journal before the EASD Abstract submission deadline (1 April 2023, 18:00hrs CEST) will be banned from presenting data at the EASD Meetings for three years.
Each author can be listed ONLY ONCE as the PRESENTING author (presenting author is always the first named author in the author block) on ONE (1) abstract. Each additional abstract will be removed from the system and will not be forwarded to the Review Committee. Additional abstracts will not be reviewed. Presenting authors may be co-authors of other abstracts. It is mandatory that the presenting author of any abstract accepted for presentation or discussion attends the 59th EASD Annual Meeting 2023 in Hamburg to present and/or discuss his/her paper. Failure to do so, without prior or adequate explanation sent to the EASD Office by e-mail, may result in the author or the institution being banned from presenting abstracts for the next three years.
Abstracts are welcome from non-members of EASD. Please refer to the Registration section of this General Information, regarding the date by which authors must become members of EASD in order to qualify for preferential registration fees. These regulations will be strictly enforced.
The abstract must be submitted in English. New authors should create an account using a login name and a password. With this information they can revise the submission as often as required, make changes, additions, amendments, change/add/delete authors, copy special characters easily into the text, re-write the abstract or copy and paste the text in the corresponding boxes. All this is possible until the Abstract Submission Deadline: 1 April 2023 18:00hrs CEST. After this date the submission site will be closed. IMPORTANT!: Always double check that the “complete” status of your submitted abstract has NOT been affected after having edited it.
CHANGES TO THE CONTENT AND/OR THE AUTHOR BLOCK OF THE SUBMITTED ABSTRACT WILL NOT BE ACCEPTED after the submission deadline.
Once all submission steps have been successfully completed and the abstract deadline has passed, the presenting author will receive a notification confirming the final version of the abstract submission. In case of questions, or if you have not received a notification confirming the final version of the abstract submission by 19 April 2023, please contact the EASD office: email@example.com
Selection of abstracts for the Scientific Programme is made anonymously, preference for oral presentation or short oral discussion is not possible. The Programme Committee allocates the accepted abstracts to either an oral presentation or a short oral discussion session. The Programme Committee Members will meet in May 2023 and have the absolute right to accept or reject abstracts. Their decision is final. Only accepted abstracts will be published in the Abstract Volume. The Programme Committee’s decision will be communicated via email in the last week of May 2023 ONLY to the presenting (= first named) author’s contact e-mail entered in the online abstract submission tool.
Short Oral Discussions
Short oral discussions rank equally with oral presentations at the EASD Annual Meeting. A short PowerPoint presentation without audio must be uploaded to the EASD presentation management platform by the indicated deadline prior to the start of the annual meeting. Detailed instructions will be sent to the presenting author on notification of acceptance (ONLY to the presenting (= first named) author’s contact e-mail entered in the online abstract submission tool) online abstract submission tool).
PowerPoint presentation will be available for Oral Presentations. Instructions on presentation will be sent to the presenting authors on notification of acceptance (ONLY to the presenting (= first named) author’s contact e-mail entered in the online abstract submission tool). Only single projection is provided.
Oral Presentations during the EASD Annual Meeting will be delivered live; they will also be made available as webcasts via the EASD Media Centre.
The 59th EASD Annual Meeting will take place as a hybrid congress.
Registration fees for in person attendance
Registration fees for the In Person meeting which will take place in Hamburg, Germany will be as follows:
EASD does not accept “blank” registrations. EASD does not charge VAT.
In person delegates receive:
Registration fees for virtual attendance
Registration fees for the virtual (only) meeting will be as follows:
EASD does not accept “blank” registrations. EASD does not charge VAT
Virtual delegates receive:
Furthermore, a detailed explanation of the registration process will be available in March 2023 together with the opening of the online registration systems.
Please note that Italian organisations wishing to sponsor the participation of Italian doctors should present their applications through our official agency, which will forward them to the Italian Health Ministry. Our agent's details are as follows:
Atlante Viaggi Italia Srl
Ms. Barbara Mantegazza
Phone: +39 02 4818691
We invite you to spread the words and get involved in promoting the EASD Annual Meeting 2023 by using our promotional materials.
The promotion kit available below includes the EASD Annual Meeting 2023 logo in different formats, banners for screens, digital output or emails in different sizes and formats as well as the congress poster.
For text references, please label the congress as 59th EASD Annual Meeting, EASD Annual Meeting 2023 or EASD 2023. When linking to EASD and the congress, please direct the link to https://www.easd.org.
For any questions or other file formats, please do not hesitate to reach out by email to firstname.lastname@example.org, we will be happy to provide you with the adequate format.
For further information, please refer to the Branding Guideline.
The official hashtag of the EASD Annual Meeting 2023 is #EASD2023. Please use it in all tweets or posts related to the 59th EASD Annual Meeting.
Social Media Rules
EASD encourages delegates and participants of the EASD Annual Meeting 2023 to publish and share tweets and posts related to the Annual Meeting and the Scientific Programme within the following rules:
EASD reserves the right to remove comments, tweets or posts it deems, in its sole discretion, to be inappropriate and that do not follow the Social Media rules written above.
The views, information, or opinions expressed in tweets and posts under #EASD2023 are solely those of the individual user and do not necessarily represent those of EASD. EASD is not responsible and does not verify for accuracy any of the information published under #EASD2023. EASD cannot be held liable for any misuse of the hashtag #EASD2023.
Hamburg Exhibition and Congress
Messeplatz 1, 20357 Hamburg, Germany
Hamburg, home of Europe’s third largest port, has been Germany’s gateway to the world since the time of the medieval Hanseatic League.
Various rivers and canals traverse the city, requiring around 2,500 bridges and making it the city with the highest number of bridges in Europe thus giving it the nickname 'Venice of the North'.
Aside from its rich architectural heritage such as the UNESCO World Heritage Sites Speicherstadt and Kontorhausviertel, the city is also home to notable cultural venues such as the Elbphilharmonie and Laeiszhalle, concert halls as well as several theatres and a variety of musical shows.
St. Pauli's Reeperbahn is among the best-known European entertainment districts and is famous too for being the place where the Beatles’ career took off.
Hamburg is also a major European science, research, and education hub, with several universities and institutions.
Special Lufthansa Group airlines fares
The Lufthansa Group airlines (Austrian Airlines, Lufthansa, SWISS, Brussels Airlines and Eurowings) offer reduced fares for travelling to the EASD 2023 destination Hamburg, Germany.
You will reach the booking platform via this link: https://www.lufthansa.com/de/en/meetings-and-events-delegates and with the event code DEAUWRE. The reduced fares are automatically displayed.
NB: Please enable pop-ups permanently in your browser while booking, otherwise the window in the booking platform will not open.
Ethical MedTech is a platform supported by MedTech Europe and dedicated to ethics and compliance projects in the healthcare sector. It is hosting major industry compliance initiatives – including EFPIA’s evaluation platform for European medical conferences.
To view the compliance status of the EASD Annual Meeting 2023 please click here.
All efforts will be made to adhere to the programme as printed. However, EASD and its agents reserve the right to alter or cancel, without prior notice, any of the arrangements, timetables, plans or other items relating directly or indirectly to the Meeting, for any case beyond their reasonable control.
EASD and its agents are not liable for any other loss or inconvenience caused as a result of such changes.
Modification of the Programme
The organiser will make all efforts to adhere to the programme advertised. However, the organiser and its agents reserve the right to alter, replace or cancel, without prior notice, any of the speakers or arrangements announced, provided that the overall character of the event remains unaffected. The organiser will inform the attendees to that effect immediately by publishing details of the modification on the website. If those modifications are caused by any factor outside of the reasonable control and the responsibility of the organiser (e.g. a speaker is suddenly prevented from attending, any unforeseeable disruption at the venue), the organiser will not be liable for any loss or inconvenience caused as a result of such modifications.
Cancellation of the Annual Meeting
The organiser reserves the right to withdraw from the contract in whole or in part and to cancel the Annual Meeting if the performance of the same is impossible due to force majeure or other unforeseen incidents outside its responsibility including, without limitation, strike, lock-out, natural disasters, terrorism, riots, war, disorder, and acts of public authorities. The organiser will inform the attendees to that effect immediately.
In this case, the organiser cannot be held liable by the attendee for any damages, costs, or losses incurred, such as transportation, accommodation, costs for additional orders, financial losses, etc. caused by the slight negligence of the organiser, its legal representatives or vicarious agents. Apart from that, the limitation of liability remains unaffected.
Under these circumstances, the organiser will refund the registration fee but reserves the right to deduct any costs from the registration fee which have already been incurred for the organisation of the Annual Meeting and which cannot be recovered from third parties.
Limitation of Liability
The organiser is liable without restriction for any damage arising from loss of life, personal injury or illness caused by the organiser, its legal representatives or vicarious agents.
In the event of any other damage caused by the organiser, its legal representatives or vicarious agents, liability is limited to intentionally or grossly negligent conduct.
The above does not apply to claims relating to breaches of fundamental contract obligations. Fundamental contract obligations are those the performance of which is essential to the contract and on which the attendee may rely. In the event of a breach of fundamental contract obligations caused by the slight negligence of the organiser, its legal representatives or vicarious agents, the organiser’s liability for all damage is limited to the foreseeable damages typical of the contract.