EASD 2022 | EASD

We believe a hybrid congress experience ensures that the global diabetes community can benefit from the latest research and innovations in the field of diabetes and offers various options for exchange and interaction, independent of the ongoing uncertainties regarding meeting and travel regulations across the globe.

We hope to meet you in person in Stockholm in September 2022 and - to those who might not be able to travel - we look forward to welcoming you virtual.

For any questions, please refer to the information provided below and our FAQ section.

Scientific Programme

Tuesday, 20 September - Friday, 23 September 2022

The Scientific Programme of the EASD Annual Meeting 2022 is available as a Programme at a Glance .

Or with more details in the Final Programme Book, available as an interactive online Flip Book or downloadable PDF.

Presentation Instructions for Orals and Short Orals.

Abstract Submission

The Abstract Submission deadline for the EASD Annual Meeting 2022 has passed. Submitters can view their abstract via the MyEASD account.

Any questions regarding submitted abstracts should be sent per e-mail to: abstracts@easd.org.

Communications must be delivered in English. There is no simultaneous translation.

It is not permitted to take photographs and/or film during any of the sessions.

Receipt of Abstract

Abstracts can only be submitted online and MUST be submitted BEFORE 1 APRIL 2022 18:00hrs CEST. THIS DEADLINE WILL BE STRICTLY ENFORCED, as will be the regulations given below. The EASD office will notify the presenting (= first named) author when the abstracts with the status "complete" are forwarded for anonymous review.

Programme Committee

Preference for oral presentation or short oral discussion is not possible. The Programme Committee allocates the accepted abstracts to either an oral presentation or a short oral discussion session. The Programme Committee Members will meet in May 2022 and have the absolute right to accept or reject abstracts. Their decision is final. Only accepted abstracts will be published in the Abstract Volume. The Programme Committee’s decision will be communicated via email in the last week of May 2022 ONLY to the presenting (= first named) author’s contact e-mail entered in the online abstract submission tool.

Short Oral Discussions

Short oral discussions rank equally with oral presentations at the EASD Annual Meeting. A short PowerPoint presentation without audio must be uploaded to the EASD presentation management platform by the indicated deadline prior to the start of the Annual Meeting. Detailed instructions will be sent to the presenting author on notification of acceptance (ONLY to the presenting (= first named) author’s contact e-mail entered in the online abstract submission tool) online abstract submission tool).

Oral Presentations

PowerPoint presentation will be available for Oral Presentations. Instructions on presentation will be sent to the presenting authors on notification of acceptance (ONLY to the presenting (= first named) author’s contact e-mail entered in the online abstract submission tool). Only single projection is provided.

Oral Presentations during the EASD Annual Meeting will be delivered live; they will also be made available as webcasts via the EASD Virtual Meeting.

Publication of Abstracts

Accepted abstracts will be published in the Abstract Volume, a supplement issue of Diabetologia, the journal of the EASD. Furthermore abstracts accepted for presentation and discussion will be published on the Association’s website www.easd.org from 1 July 2022.

Registration

Please read the following information carefully before starting the registration process

All registrations for the Hybrid 58th EASD Annual Meeting, 19 – 23 September 2022 have to be made by means of the secured online registration system which is available via the MyEASD platform.

If you have already an MyEASD account, you can use the login details from your existing account (email address and password) to login to MyEASD and register for the Annual Meeting. All other users will need to create a MyEASD account first in order to register. This account may be used for any further registrations in the future.

For further details on the legal regulations, please refer to the "Terms & Conditions" document that you are required to accept during the registration process.

EASD does not accept "blank" registrations. EASD does not charge VAT.

All rates are indicated in Euro. The term "Paid-up Member" refers to a person who is recorded at the EASD Office as a paid-up member before starting the registration process and the membership has to be valid during the Hybrid EASD Annual Meeting.

All references to a date or a deadline, mentioned in this and other conference documents, refer to the Central European Summer Time zone (CEST).

Registration fees for in person attendance

Registration fees for the in person meeting which will take place in Stockholm, Sweden are as follows:

In person participation in Stockholm is limited to a maximum of 10,000 delegates.

In person delegates receive

Name Badge / Bag / Congress Material
Access to the Scientific Programme
Access to the Exhibition
Public transportation ticket valid for 5 days (from Monday, 19 September to Friday, 23 September 2022)
Access to the Virtual Meeting platform (incl. live and on demand sessions, Industry content)
Certification based on the in person and / or virtual attendance

Registration fees for virtual attendance

Registration fees for the virtual meeting are as follows:

Virtual delegates receive

Access to the Virtual Meeting platform (incl. live and on demand sessions, Industry content)
Certification based on the delegates watch time via their personal MyEASD account

Individual and Group Registration

For further information and access to the registration system, please refer to the sections on Individual Registration and Group Registration.

Individual & Third Party Registrations

Individual & Third Party Registrations for the Hybrid 58th EASD Annual Meeting, 19 – 23 September 2022.

Methods of Payment

Payments can only be made in Euro.

Payments should preferably be made by credit card (Visa, Mastercard or American Express). When paying by bank transfer, bank charges are the sender's responsibility. The family name and the invoice number of the delegate must be used as reference. Bank transfer payments are only possible before 5 September 2022.

Name Changes

All registrations are personal, in the name of the initial booking, and as such not transferable.

Cancellation Policy

Cancellations received before 2 September 2022: EASD will refund 100% of the registration fee minus a handling fee of Euro 50 per cancelled registration.
No refund on cancellations received after 2 September 2022.

Credit will not be given for unattended events or early termination of the attendee’s participation.

Registration Confirmation

Registration confirmations will be emailed once payment has been received. This registration confirmation document will provide the delegate with the QR-Code to print the name badge onsite in Stockholm and / or login requirements to access the Hybrid EASD Annual Meeting.

To register yourself and / or someone else, please go to

Individual Registration

Group Registration

Group Registration is now closed, any further registrations can only be processed via the individual registration system or at the onsite registration counters in Stockholm.

Group Registration for the 58th Hybrid EASD Annual Meeting, 19 - 23 September 2022

You must create / log-in to your own MyEASD profile, which will be used for all future correspondence.

Registrations can be entered into your account until 2 September 2022, 23:59 CEST. After this date, your online group account will be closed and any further registrations can only be processed via the individual registration system or at the onsite registration counters in Stockholm.

EASD requires the following details when you register a delegate: first name, family name and country. If you register an EASD member, the EASD membership number is also required.

Name Changes

In Person registrations from 20 July 2022 to 2 September 2022

For changing the name of an early “in person” registration between 20 July and 2 September 2022, the difference between the early and the late fee is charged (always considering the EASD membership status). These requests must be sent by email.

Virtual registrations

Name changes are not possible for virtual registrations. Any spelling corrections to the delegates’ names must be sent via email to your group contact.

Registration Confirmations

In Person registrations / Collection of Congress Materials

EASD will arrange an onsite (at the meeting venue) pick-up appointment with your company enabling you / your representative to collect all of the documents for your group (name badge, lanyard and congress material). New registrations and name changes must be processed during this appointment and must be paid directly.

A fee of €50 is charged for a replacement name badge if the delegate loses the name badge.

Virtual registrations

Registration confirmations will be provided to the account holder once payment has been received. This registration confirmation document will provide the delegate with the login requirements to access the virtual meeting. It is the account holder’s responsibility to provide the delegates with the confirmation document including their personal login details.

Invoices & Payment

Until 19 July 2022, you can enter your account and add / delete as many delegates as required. Unless otherwise requested, your first invoice will be emailed to you after the early registration deadline date of 19 July 2022. After this date, further invoices will be sent to you on a daily basis for new registrations and the late registration fee will apply. After the early registration deadline the names in your group account will be “fixed”. You can still view these names in your account but any changes must be sent via email to your group account contact. Once an invoice has been issued, any details e.g. the address cannot be changed. In addition, €50 is charged to amend / cancel an incorrect registration fee selected by the client. Registration fee amendments can only be processed until 2 September 2022.

Payment is possible in Euros by bank transfer or credit card (MasterCard / Visa / American Express).

Invoices are due on date of issue and payable within 14 days of the invoice date. Bank transfer payments will be accepted until 5 September 2022. Invoices issued after 5 September 2022 must be paid immediately and by credit card. All final payments must be received before 12 September 2022. Acknowledgment of your payment will be sent per email.

Registrations from 20 July 2022 & onwards

Late registrations can still be entered into your account and this is possible until 2 September 2022. After this date, any further registrations need to be processed via the individual registration system which remains open until 23 September 2022 or onsite in Stockholm.

Cancellation Policy

Credit will not be given for unattended events or early termination of the delegate’s hybrid attendance. Refund of registration fees will be as follows:

Received between 20 July and 2 September 2022: EASD will charge €50 per cancelled registration
No refund on double or cancelled registrations received after 2 September 2022.

Letter of Invitation

An official Letter of Invitation from EASD can be requested via the online registration system for delegates attending the in person meeting in Stockholm, Sweden.

EASD can issue a Letter of Invitation only for registered attendees and once the registration fee has been paid. This document does not imply any commitment on the part of EASD to waive the registration fee or provide financial support.

If your visa application is declined – for whatever reason – EASD cannot be held liable for any incurred expenses, especially but not limited to registration fees, accommodation, travel or financial losses.

Please check with your local embassy what documents are needed to apply for a Swedish visa.

Certification

Certificates will be available for download via your MyEASD account. It will be mandatory to complete the congress evaluation survey to receive certification.

The Certificate of Attendance available online since 26 September 2022.
The EACCME Certificate will be available online from 24 October 2022.

Certificate of Attendance

The criteria for this certificate is a minimum watch time / attendance of 60 minutes (in person, live and on demand) between 20 September 2022 08:30 hrs and 21 October 2022 23:59 hrs.

EACCME Certificate

The hybrid 58th EASD Annual Meeting 2022 has been accredited by the European Accreditation Council for Continuing Medical Education (EACCME®) to provide Continuing Medical Education for a maximum of 26 European CME credits (ECMEC®s).

Kindly note, that only the sessions within the scope of the EASD Scientific Programme are considered for EACCME® Accreditation (colour code: dark blue as shown in the online programme).

EACCME credits will be given per hour per day for EASD scientific sessions watched live and on demand between 20 September 2022 08:30 hrs and 21 October 2022 23:59 hrs.

20 September 2022	max. 7 ECMEC^®s
21 September 2022	max. 8 ECMEC^®s
22 September 2022	max. 7 ECMEC^®s
23 September 2022	max. 4 ECMEC^®s

Kindly note that you will not automatically receive maximum accreditation. Credits will be based on your monitored watch time / attendance.

Italian Delegates

Please note that Italian organisations wishing to sponsor the participation of Italian doctors should present their applications through our official agency, which will forward them to the Italian Health Ministry. Our agent's details are as follows:

Aria di Viaggi di Atlante Viaggi Italia Srl

Ms. Barbara Mantegazza: barbara.mantegazza@ariadiviaggi.it

via Bandello 1, ang. Corso Magenta
20123 Milano

Phone: +39 02 4818692

EASD Academy

The EASD Academy is an initiative that aims to support, train, mentor, and create opportunities for scientists, clinicians, and students who are at an early or intermediate stage of their career, with an interest in diabetes research and/or clinical practice.

Join our inaugural session at this year’s EASD Annual Meeting, to launch the EASD Academy. You will hear about the goals and initiatives of the Academy from the committee members, contribute to an interactive Q&A session with two inspirational EASD prize-winning speakers, and have the opportunity to network with the EASD Academy team, other early-career researchers and clinicians, and EASD board members.

Launch of the EASD Academy:

Time to kick start your career

20 September 2022, 17:45 - 19:15, EASD Member Lounge

Hotels

INTERPLAN Congress, Meeting & Event Management AG

Phone: +49 89 54 82 34 818

Email: hotels.easd@interplan.de

Booking platform: https://easd22.interplan.de/home.html

Airport Transfer

EASD Annual Meeting 2022 delegates will get a 15% discount on online tickets for the airport train between Arlanda airport and Stockholm city. Please use the discount code EASD22 when purchasing your tickets online at www.arlandaexpress.com.

Note: The discount code will be applicable 90 days ahead of the EASD Annual Meeting 2022.

Venue

Stockholmsmässan

Mässvägen 1, 125 30 Älvsjö, Sweden

Press and Media

Press Registration

EASD provides complimentary press registration to the EASD Annual Meeting 2022 to credentialed journalists and media representatives certifying their status by providing either a valid press ID card (NOT business cards) or a letter of assignment from the editorial office of their media outlet.

No separation will be made between onsite and online registration. Registered Press Delegates will have access to both, the onsite congress in Stockholm, Sweden as well as the online congress.

Press Registration includes access to the entire scientific programme, access to press briefings and press releases distributed throughout EASD 2022 as well as access to the onsite and online Press Centre.

Industry spokespersons or staff, individuals from public relations, communications or promotion agencies and representatives from organisations developing any continuing education materials or programmes are not eligible for complimentary press registration.

EASD reserves the right to deny press registration to anybody it considers not to meet these criteria.

Embargo Policies

Information contained in abstracts may not be released until 1 July 2022 when the abstracts are published online. For Oral Presentations, the embargo is lifted at the beginning of the presentation; for Short Oral Discussion presentations, the embargo is lifted at 11:45 CEST on Tuesday, 20 September 2022.

All press releases distributed by EASD will clearly state the respective embargo time and date which may, in exceptional cases, differ from the above stated embargo policy.

Filming, Photography and Recording

Filming, photography and recording is allowed in the Press Centre and all open (public) areas of the congress centre but we kindly ask that the privacy of the delegates and staff is respected. Filming, photography and recording is not allowed in the Lecture Halls, the Short Oral Discussion Sessions Areas, the Speakers’ Lounge and the Industry Exhibition.

Filming, photography and recording in areas other than public areas is subject to prior written approval from the Press Centre staff. To photograph, film or record a presenter during his presentation, prior written approval from the presenter is required for permission to be granted by EASD. EASD does not obtain approval for those wishing to film, photograph or record a presenter.

Filming and photograpgy in the Industry Exhibition is strictly forbidden.

Reproduction of images, graphs and other visual representations

Data presented during the meeting is strictly copyrighted and use of imagery or visual representations of data without the explicit permission of the abstract author/presenter is strictly prohibited.

EASD does not obtain approval for those wishing to reproduce images of graphs/data in their reporting. Failure to get permission and provide evidence of this, and failure to provide accurate accreditation, will result in a breach of copyright.

Media and Social Media Guidelines

Media representatives registered to the EASD Annual Meeting are expected to be compliant with the EASD Media Guideline and our Social Media Rules.

The official hashtag of the EASD Annual Meeting 2022 is #EASD2022. Please use it in all tweets or posts related to the 58th EASD Annual Meeting.

Press Centre

Journalists registered to the EASD Annual Meeting 2022 can access the onsite Press Centre in Stockholm offering work stations incl. WiFi/LAN and printers.

The online press Centre provides materials such as the press conference schedule, press statements from invited speakers, abstracts and speaker bios. Press releases will be distributed to registered press delegates throughout the meeting.

Third parties may distribute press releases or press kits through the onsite and online Press Centre. For the online Press Centre, press materials should be sent as PDF files to press@easd.org. For the onsite Press Centre, third parties should bring printed copies directly to the onsite Press Centre. All press materials must adhere to the EASD embargo policy by clearly stating the embargo time and date in line with the respective presentation at the Annual Meeting. The company issuing the release assumes responsibility for ensuring embargoed releases are only distributed to reporters who will abide by the EASD’s embargo policies.

The onsite Press Centre will be open as follows (CEST):

Monday, 19 Sep 2022	08:00 - 18:00
Tuesday, 20 Sep 2022	08:00 - 19:00
Wednesday, 21 Sep 2022	08:00 - 19:00
Thursday, 22 Sep 2022	08:00 - 19:00
Friday, 23 Sep 2022	08:00 - 14:00

Press Conferences

EASD will organize a series of press briefings throughout the Annual Meeting. A detailed schedule will be available for registered press delegates closer to the date.

Third party press conferences are permitted however, they cannot be held at the same time as an EASD press conference.

Contact

In case of any questions, please contact press@easd.org.

Start Registration

All press registrations for the Hybrid 58th EASD Annual Meeting, 19 – 23 September 2022, have to be made by means of the secured online registration system which is available via the MyEASD platform.

If you have already an MyEASD account, you can use the login details from your existing account (email address and password) to login to MyEASD and register as a Press Delegate for the Annual Meeting. All other users will need to create a MyEASD account first in order to register. This account may be used for any further registrations in the future.

For further details on the legal regulations, please refer to the "Terms & Conditions" document that you are required to accept during the registration process.

Start Press Registration

Promotion

If you wish to get involved in promoting the EASD Annual Meeting 2022, we invite you to spread the words by using our promotional materials.

The promotion kit includes the virtual EASD Annual Meeting logo in different formats, banners for screens, digital output or emails in different sizes and formats as well as the congress poster.

For text references, please label the congress as 58th EASD Annual Meeting, EASD Annual Meeting 2022 or EASD 2022. When linking to EASD and the congress, please direct the link to https://www.easd.org.

For any questions or other file formats, please do not hesitate to reach out by email to press@easd.org, we will be happy to provide you with the adequate format.

For further information, please refer to the Branding Guideline.

Download Promotion Kit (zip file)

Industry

Industry sessions, exhibition and opportunities on the occasion of the 58th EASD Annual Meeting.

Industry Sessions

Monday, 19 September - Friday, 23 September 2022

Industry Exhibition

Tuesday, 20 September - Thursday, 22 September 2022

View the Industry Sessions Programme and Exhibitors here: https://www.easd-industry.com/

Contact

INTERPLAN Congress, Meeting & Event Management AG

Ms. Lisanne Leonhardt: l.leonhardt@interplan.de

DMC Services

Meetagain Konferens AB

Email: easd2022@meetagain.se

Phone: +46 8 664 58 00

http://easd2022-dmcservices.se/

Ethical MedTech

Ethical MedTech is a platform supported by MedTech Europe and dedicated to ethics and compliance projects in the healthcare sector. It is hosting major industry compliance initiatives – including EFPIA’s evaluation platform for European medical conferences.

To view the compliance status of the EASD Annual Meeting 2022 please click here.

Disclaimer

All efforts will be made to adhere to the programme as printed. However, EASD and its agents reserve the right to alter or cancel, without prior notice, any of the arrangements, timetables, plans or other items relating directly or indirectly to the Meeting, for any case beyond their reasonable control.

EASD and its agents are not liable for any other loss or inconvenience caused as a result of such changes.

Modification of the Programme

The organiser will make all efforts to adhere to the programme advertised. However, the organiser and its agents reserve the right to alter, replace or cancel, without prior notice, any of the speakers or arrangements announced, provided that the overall character of the event remains unaffected. The organiser will inform the attendees to that effect immediately by publishing details of the modification on the website. If those modifications are caused by any factor outside of the reasonable control and the responsibility of the organiser (e.g. a speaker is suddenly prevented from attending, any unforeseeable disruption at the venue), the organiser will not be liable for any loss or inconvenience caused as a result of such modifications.

Cancellation of the Annual Meeting

The organiser reserves the right to withdraw from the contract in whole or in part and to cancel the Annual Meeting if the performance of the same is impossible due to force majeure or other unforeseen incidents outside its responsibility including, without limitation, strike, lock-out, natural disasters, terrorism, riots, war, disorder, and acts of public authorities. The organiser will inform the attendees to that effect immediately.

In this case, the organiser cannot be held liable by the attendee for any damages, costs, or losses incurred, such as transportation, accommodation, costs for additional orders, financial losses, etc. caused by the slight negligence of the organiser, its legal representatives or vicarious agents. Apart from that, the limitation of liability remains unaffected.

Under these circumstances, the organiser will refund the registration fee but reserves the right to deduct any costs from the registration fee which have already been incurred for the organisation of the Annual Meeting and which cannot be recovered from third parties.

Limitation of Liability

The organiser is liable without restriction for any damage arising from loss of life, personal injury or illness caused by the organiser, its legal representatives or vicarious agents.

In the event of any other damage caused by the organiser, its legal representatives or vicarious agents, liability is limited to intentionally or grossly negligent conduct.

The above does not apply to claims relating to breaches of fundamental contract obligations. Fundamental contract obligations are those the performance of which is essential to the contract and on which the attendee may rely. In the event of a breach of fundamental contract obligations caused by the slight negligence of the organiser, its legal representatives or vicarious agents, the organiser’s liability for all damage is limited to the foreseeable damages typical of the contract.

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